Assign Printer on Location

jonny813 · June 24th, 2007

How could one assign a user printers based on location. At the moment I can assign printers to everyone which is not always convenient. E.g.Printers in the English department can be seen from a user in the Art department.
How can i assign printers that are relevant to where the user is located at a certain department.
I only have one PC running Windows Server 2003 Enterprise, would I need another? thnx

**madmatt** · June 24th, 2007

Are the users logging in on the same computer each time or are they moving around? Command scripting would work for the first, but not for the second because Active Directory doesn't know where the computer is technically located.

jonny813 · June 24th, 2007

They would be logging into many machines as each department has say 5 clients for that department.
e.g. A user logs on (to any of the 5) at the English department and only have a choice to use printers in the English department. While a user doing the same thing in the ICT department only sees ICT department printers.

Would creating a script under Computer Configuration do the trick, (and bin the ones I have set that show them all printers). So the script is run to all who log in to those particular machines? But as to how to apply the script to an actual Computer I'm not sure.
hope thats clear

**madmatt** · June 24th, 2007

I didn't think of that idea. Put each of those computers into a different OU and you should be good to go.

jonny813 · June 24th, 2007

Originally Posted by madmatt

I didn't think of that idea. Put each of those computers into a different OU and you should be good to go.

It didn't come off unfortunately. It ran the Computer Settings on user logon but nothing came off, not even an error.Surely though it should have worked.
Applying a startup script to a Computer to connect certain printers, it makes sense lol. Did you have another idea?

**fitz** · June 25th, 2007

From what I understand, you want whoever signs into an English dept computer to have the english dept printers connected and simlilar setups for other dept.

You can actually do a couple things:

1) Put computers into seperate dept based OU's
2) Put computers into seperate dept base groups.

In either case, you can use either a computer or user loginscript to map the printers. Computer startup may be a bit iffy since the computer may not have connected/authenticated/set up the secure session to the domain by the time the startup script runs (yes, computers authenticate to the domain!).

Depending on how your group policies are set to process user login scripts, you might have the same problems with user login scripts since it is technically possible to set policies to process logins before the computer is fully "up" and on the domain. Trust me, it took me a long time to track down why our login scripts weren't properly pulling domain info during login until I traced it down to this.

My advice would be to set your user login scripts to check either condition above on the computer account (either computer OU membership or computer group memberships) and map your printers accordingly.

Again, you need some scripting advice, lets start with what you have and go from there.

jonny813 · June 25th, 2007

This is my current script as is:

Set WshNetwork = CreateObject("WScript.Network")

WshNetwork.AddWindowsPrinterConnection "\\JONNYSERV1\HP LaserJet 4100 Series PS"
WshNetwork.SetDefaultPrinter "\\JONNYSERV1\HP LaserJet 4100 Series PS"

**fitz** · June 25th, 2007

As I think about it, a computer script won't work. When you connect/map a printer, it is tied to the user profile.. since a user profile isn't loaded when a computer startup script runs, the printer has no profile to connect to.

You could, in theory, try to map a printer and copy that profile to the default profile. This will allow any new profile that is created to already have that printer connected. For existing users, you could either map them manually, or delete their profile and force them to generate a new one from the default profile (I don't recommend deleting existing profiles..). The downside of using the profile method, is anytime you add/replace/move a computer to a department, you'll have to remember to set this up each file.

A script solution is still more ideal to me for this reason.

Since a computer startup script won't work, you'll have to do it during the user login script. You still have to choices depending on your needs:

1) Put computers into seperate OU's and check the computer OU during the login script and map printers accordingly.
2) Put computers into groups and check computer group membership during the login script and map printers accordingly.

Checking the OU is quicker/faster to script, but some environments don't allow/don't want computer's in OU's based on location.. thus checking group membership would be used. If you're workplace doesn't mind seperate OU's for each location/dept for the computer accounts, which it sounds like your location, then use the OU.

Code:

'returns the LDAP Path (distinguished name) of the computer account
set objSysInfo = CreateObject("ADSystemInfo")
strComputerDN = objSysInfo.ComputerName

From there, it will return the full LDAP path of the computer account as a string (ie:"CN=MyComputerName,OU=Math,DC=Contessa,DC=com")
You would then search the LDAP string for your OU and using either a case statement or if/then's map your printers accordingly.

Searching the LDAP string can be done a number of ways depending on the complexity of your LDAP path and if you use commas in OU names, etc. If it's fairly simple (ie: no nested OU's, etc..)

Code:

'find where the OU section starts in the LDAP Path
intStart=InStr(0,strComputerDN,"OU=")

'if the OU section exists, process the ou name
if intStart <> 0 then 
    intEnd=InStr(intStart,strComputerDN,",")

    'extract just the ou= portion
    strOU = mid(strComputerDN,intStart,intEnd)

    Set objNetwork= CreateObject("WScript.Network")

    'depending on which ou, map printers (converted ou string to all lower case)
    select case lcase(strOU)
        case "ou=english"
            objNetwork.AddWindowsPrinterConnect "<printer path>"
            objNetwork.AddWindowsPrinterConnect "<printer path2>"
            objNewwork.SetDefaultPrinter "<defaultPritnerPath>"
        case "ou=math"
            <map printers for computers in math dept.>
    end select
end if

edit:
disclaimer - the code above is for example purposes only. It is only a skeleton/framework and really needs some error checking and other controls put in before being considered for production use.

jonny813 · July 7th, 2007

OK, I decided to try this out on my test box (Server 2003 R2)

OU's:
-PUBLIC (2 two clients- pub1, pub2)
-NEO (1 client- neo-1)

using the following:

Code:

set objSysInfo = CreateObject("ADSystemInfo")
strComputerDN = objSysInfo.ComputerName
intStart=InStr(0,strComputerDN,"PUBLIC=")
if intStart <> 0 then 
    intEnd=InStr(intStart,strComputerDN,",")
strOU = mid(strComputerDN,intStart,intEnd)
   Set objNetwork= CreateObject("WScript.Network")
select case lcase(strOU)
        case "ou=PUBLIC"
            objNetwork.AddWindowsPrinterConnect "\\JONNYSERV\HP 2000C 1"
            objNetwork.AddWindowsPrinterConnect "\\JONNYSERV\HP 2000C 2"
            objNewwork.SetDefaultPrinter "\\JONNYSERV\HP 2000C 1"
        case "ou=NEO"
            objNetwork.AddWindowsPrinterConnect "\\JONNYSERV\HP 2000C 3"
            objNewwork.SetDefaultPrinter "\\JONNYSERV\HP 2000C 3"
      end select
end if

and got a error on:
Line: 3
Char: 1
Error: Invalid procedure call or argument: 'InStr'
Code: 800A0005
Source: Microsoft VBScript Runtime Error

Whats wrong? I know I'm such a pain on scripts

**madmatt** · July 7th, 2007

Try OU=PUBLIC

jonny813 · July 7th, 2007

Originally Posted by madmatt

Try OU=PUBLIC

Still get the same error...

**fitz** · July 7th, 2007

as a quick test, after you pull the objSysInfo.Computername , do a:

"wscript.echo strComputerDN"

and comment out the rest of the script. Make sure it is returning a valid value

jonny813 · July 7th, 2007

Originally Posted by fitz

as a quick test, after you pull the objSysInfo.Computername , do a:

"wscript.echo strComputerDN"

and comment out the rest of the script. Make sure it is returning a valid value

Like this?

Code:

set objSysInfo = CreateObject("ADSystemInfo")
strComputerDN = objSysInfo.ComputerName
"wscript.echo strComputerDN"
intStart=InStr(0,strComputerDN,"ou=PUBLIC")
if intStart <> 0 then 
    intEnd=InStr(intStart,strComputerDN,",")
strOU = mid(strComputerDN,intStart,intEnd)
   Set objNetwork= CreateObject("WScript.Network")
select case lcase(strOU)
        case "ou=PUBLIC"
            objNetwork.AddWindowsPrinterConnect "\\JONNYSERV\HP 2000C 1"
            objNetwork.AddWindowsPrinterConnect "\\JONNYSERv\HP 2000C 2"
            objNewwork.SetDefaultPrinter "HP 2000C 1"
        case "ou=NEO"
            objNetwork.AddWindowsPrinterConnect "HP 2000C 3"
            objNewwork.SetDefaultPrinter "HP 2000C 3"
      end select
end if

Error now reads: expected statement

**fitz** · July 8th, 2007

no.. without quotes around the wscript.echo ... and either delete or comment out the rest of the script

jonny813 · July 8th, 2007

Windows Script Host returned the following:

Code:

CN=PUB1,OU=PUBLIC,DC=TESTSERV,DC=local

Seems fine to me

**fitz** · July 9th, 2007

well, let's start with trying to remove the start position so, your code would start like:

Code:

set objSysInfo = CreateObject("ADSystemInfo")
strComputerDN = lcase(objSysInfo.ComputerName)
intStart=InStr(strComputerDN,"ou=")

jonny813 · July 9th, 2007

Originally Posted by fitz

well, let's start with trying to remove the start position so, your code would start like:
Code:
set objSysInfo = CreateObject("ADSystemInfo")
strComputerDN = lcase(objSysInfo.ComputerName)
intStart=InStr(strComputerDN,"ou=")

OK, should I execute that or what?

**fitz** · July 9th, 2007

that should just be the beginning of the script.. i expect you to do some work and thinking as well..

Nismo83 · July 21st, 2007

Originally Posted by madmatt

I didn't think of that idea. Put each of those computers into a different OU and you should be good to go.

not sure if this work but after sharing the printer, there's this security settings where we can set a specifically user to print, manage documents and etc.

ScottFern · July 25th, 2007

I tried this command as a login script but I received an error:

rundll32 printui.dll,PrintUIEntry /ga /in /n\\hubdc1\AcctLJ2200 /y

Anything wrong with this command? Sorry to threadjack!

June 24th, 2007	Top \| #1
jonny813 OSNN Addict Joined: December 2006 Posts: 88 Reputation: 60 Power: 67	Assign Printer on Location How could one assign a user printers based on location. At the moment I can assign printers to everyone which is not always convenient. E.g.Printers in the English department can be seen from a user in the Art department. How can i assign printers that are relevant to where the user is located at a certain department. I only have one PC running Windows Server 2003 Enterprise, would I need another? thnx Samsung Q210 Intel Core 2 Duo (Centrino 2) P8400 @ 2.26Ghz - 5.2 3GB Samsung 666Mhz RAM - 5.9 nVidia GeForce 9200M GS - 4.4(Aero), 5.1(Gaming) 320GB HD (5,400RPM) - 5.3 Windows Vista Ultimate SP1 (32bit)

June 24th, 2007	Top \| #2
madmatt Bow Down to the King Joined: April 2002 Location: New York Posts: 13,312 Reputation: 4090 Power: 297	Re: Assign Printer on Location Are the users logging in on the same computer each time or are they moving around? Command scripting would work for the first, but not for the second because Active Directory doesn't know where the computer is technically located.

June 24th, 2007	Top \| #3
jonny813 OSNN Addict Joined: December 2006 Posts: 88 Reputation: 60 Power: 67	Re: Assign Printer on Location They would be logging into many machines as each department has say 5 clients for that department. e.g. A user logs on (to any of the 5) at the English department and only have a choice to use printers in the English department. While a user doing the same thing in the ICT department only sees ICT department printers. Would creating a script under Computer Configuration do the trick, (and bin the ones I have set that show them all printers). So the script is run to all who log in to those particular machines? But as to how to apply the script to an actual Computer I'm not sure. hope thats clear Samsung Q210 Intel Core 2 Duo (Centrino 2) P8400 @ 2.26Ghz - 5.2 3GB Samsung 666Mhz RAM - 5.9 nVidia GeForce 9200M GS - 4.4(Aero), 5.1(Gaming) 320GB HD (5,400RPM) - 5.3 Windows Vista Ultimate SP1 (32bit)

June 24th, 2007	Top \| #4
madmatt Bow Down to the King Joined: April 2002 Location: New York Posts: 13,312 Reputation: 4090 Power: 297	Re: Assign Printer on Location I didn't think of that idea. Put each of those computers into a different OU and you should be good to go.

June 24th, 2007	Top \| #5
jonny813 OSNN Addict Joined: December 2006 Posts: 88 Reputation: 60 Power: 67	Re: Assign Printer on Location Originally Posted by madmatt I didn't think of that idea. Put each of those computers into a different OU and you should be good to go. It didn't come off unfortunately. It ran the Computer Settings on user logon but nothing came off, not even an error.Surely though it should have worked. Applying a startup script to a Computer to connect certain printers, it makes sense lol. Did you have another idea? Samsung Q210 Intel Core 2 Duo (Centrino 2) P8400 @ 2.26Ghz - 5.2 3GB Samsung 666Mhz RAM - 5.9 nVidia GeForce 9200M GS - 4.4(Aero), 5.1(Gaming) 320GB HD (5,400RPM) - 5.3 Windows Vista Ultimate SP1 (32bit)

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June 25th, 2007	Top \| #6
fitz *XPista7eopardix Joined: April 2004 Location: Chicagoland Posts: 4,028 Reputation: 2947 Power: 168**	Re: Assign Printer on Location From what I understand, you want whoever signs into an English dept computer to have the english dept printers connected and simlilar setups for other dept. You can actually do a couple things: 1) Put computers into seperate dept based OU's 2) Put computers into seperate dept base groups. In either case, you can use either a computer or user loginscript to map the printers. Computer startup may be a bit iffy since the computer may not have connected/authenticated/set up the secure session to the domain by the time the startup script runs (yes, computers authenticate to the domain!). Depending on how your group policies are set to process user login scripts, you might have the same problems with user login scripts since it is technically possible to set policies to process logins before the computer is fully "up" and on the domain. Trust me, it took me a long time to track down why our login scripts weren't properly pulling domain info during login until I traced it down to this. My advice would be to set your user login scripts to check either condition above on the computer account (either computer OU membership or computer group memberships) and map your printers accordingly. Again, you need some scripting advice, lets start with what you have and go from there. Hee-hee! Evil makes my buttocks tingle.

June 25th, 2007	Top \| #7
jonny813 OSNN Addict Joined: December 2006 Posts: 88 Reputation: 60 Power: 67	Re: Assign Printer on Location This is my current script as is: Set WshNetwork = CreateObject("WScript.Network") WshNetwork.AddWindowsPrinterConnection "\\JONNYSERV1\HP LaserJet 4100 Series PS" WshNetwork.SetDefaultPrinter "\\JONNYSERV1\HP LaserJet 4100 Series PS" Samsung Q210 Intel Core 2 Duo (Centrino 2) P8400 @ 2.26Ghz - 5.2 3GB Samsung 666Mhz RAM - 5.9 nVidia GeForce 9200M GS - 4.4(Aero), 5.1(Gaming) 320GB HD (5,400RPM) - 5.3 Windows Vista Ultimate SP1 (32bit)

June 25th, 2007	Top \| #8
fitz *XPista7eopardix Joined: April 2004 Location: Chicagoland Posts: 4,028 Reputation: 2947 Power: 168**	Re: Assign Printer on Location As I think about it, a computer script won't work. When you connect/map a printer, it is tied to the user profile.. since a user profile isn't loaded when a computer startup script runs, the printer has no profile to connect to. You could, in theory, try to map a printer and copy that profile to the default profile. This will allow any new profile that is created to already have that printer connected. For existing users, you could either map them manually, or delete their profile and force them to generate a new one from the default profile (I don't recommend deleting existing profiles..). The downside of using the profile method, is anytime you add/replace/move a computer to a department, you'll have to remember to set this up each file. A script solution is still more ideal to me for this reason. Since a computer startup script won't work, you'll have to do it during the user login script. You still have to choices depending on your needs: 1) Put computers into seperate OU's and check the computer OU during the login script and map printers accordingly. 2) Put computers into groups and check computer group membership during the login script and map printers accordingly. Checking the OU is quicker/faster to script, but some environments don't allow/don't want computer's in OU's based on location.. thus checking group membership would be used. If you're workplace doesn't mind seperate OU's for each location/dept for the computer accounts, which it sounds like your location, then use the OU. Code: 'returns the LDAP Path (distinguished name) of the computer account set objSysInfo = CreateObject("ADSystemInfo") strComputerDN = objSysInfo.ComputerName From there, it will return the full LDAP path of the computer account as a string (ie:"CN=MyComputerName,OU=Math,DC=Contessa,DC=com") You would then search the LDAP string for your OU and using either a case statement or if/then's map your printers accordingly. Searching the LDAP string can be done a number of ways depending on the complexity of your LDAP path and if you use commas in OU names, etc. If it's fairly simple (ie: no nested OU's, etc..) Code: 'find where the OU section starts in the LDAP Path intStart=InStr(0,strComputerDN,"OU=") 'if the OU section exists, process the ou name if intStart <> 0 then intEnd=InStr(intStart,strComputerDN,",") 'extract just the ou= portion strOU = mid(strComputerDN,intStart,intEnd) Set objNetwork= CreateObject("WScript.Network") 'depending on which ou, map printers (converted ou string to all lower case) select case lcase(strOU) case "ou=english" objNetwork.AddWindowsPrinterConnect "<printer path>" objNetwork.AddWindowsPrinterConnect "<printer path2>" objNewwork.SetDefaultPrinter "<defaultPritnerPath>" case "ou=math" <map printers for computers in math dept.> end select end if edit: disclaimer - the code above is for example purposes only. It is only a skeleton/framework and really needs some error checking and other controls put in before being considered for production use. Hee-hee! Evil makes my buttocks tingle.

July 7th, 2007	Top \| #9
jonny813 OSNN Addict Joined: December 2006 Posts: 88 Reputation: 60 Power: 67	Re: Assign Printer on Location OK, I decided to try this out on my test box (Server 2003 R2) OU's: -PUBLIC (2 two clients- pub1, pub2) -NEO (1 client- neo-1) using the following: Code: set objSysInfo = CreateObject("ADSystemInfo") strComputerDN = objSysInfo.ComputerName intStart=InStr(0,strComputerDN,"PUBLIC=") if intStart <> 0 then intEnd=InStr(intStart,strComputerDN,",") strOU = mid(strComputerDN,intStart,intEnd) Set objNetwork= CreateObject("WScript.Network") select case lcase(strOU) case "ou=PUBLIC" objNetwork.AddWindowsPrinterConnect "\\JONNYSERV\HP 2000C 1" objNetwork.AddWindowsPrinterConnect "\\JONNYSERV\HP 2000C 2" objNewwork.SetDefaultPrinter "\\JONNYSERV\HP 2000C 1" case "ou=NEO" objNetwork.AddWindowsPrinterConnect "\\JONNYSERV\HP 2000C 3" objNewwork.SetDefaultPrinter "\\JONNYSERV\HP 2000C 3" end select end if and got a error on: Line: 3 Char: 1 Error: Invalid procedure call or argument: 'InStr' Code: 800A0005 Source: Microsoft VBScript Runtime Error Whats wrong? I know I'm such a pain on scripts Samsung Q210 Intel Core 2 Duo (Centrino 2) P8400 @ 2.26Ghz - 5.2 3GB Samsung 666Mhz RAM - 5.9 nVidia GeForce 9200M GS - 4.4(Aero), 5.1(Gaming) 320GB HD (5,400RPM) - 5.3 Windows Vista Ultimate SP1 (32bit)

July 7th, 2007	Top \| #10
madmatt Bow Down to the King Joined: April 2002 Location: New York Posts: 13,312 Reputation: 4090 Power: 297	Re: Assign Printer on Location Try OU=PUBLIC

July 7th, 2007	Top \| #11
jonny813 OSNN Addict Joined: December 2006 Posts: 88 Reputation: 60 Power: 67	Re: Assign Printer on Location Originally Posted by madmatt Try OU=PUBLIC Still get the same error... Samsung Q210 Intel Core 2 Duo (Centrino 2) P8400 @ 2.26Ghz - 5.2 3GB Samsung 666Mhz RAM - 5.9 nVidia GeForce 9200M GS - 4.4(Aero), 5.1(Gaming) 320GB HD (5,400RPM) - 5.3 Windows Vista Ultimate SP1 (32bit)

July 7th, 2007	Top \| #12
fitz *XPista7eopardix Joined: April 2004 Location: Chicagoland Posts: 4,028 Reputation: 2947 Power: 168**	Re: Assign Printer on Location as a quick test, after you pull the objSysInfo.Computername , do a: "wscript.echo strComputerDN" and comment out the rest of the script. Make sure it is returning a valid value Hee-hee! Evil makes my buttocks tingle.

July 8th, 2007	Top \| #14
fitz *XPista7eopardix Joined: April 2004 Location: Chicagoland Posts: 4,028 Reputation: 2947 Power: 168**	Re: Assign Printer on Location no.. without quotes around the wscript.echo ... and either delete or comment out the rest of the script Hee-hee! Evil makes my buttocks tingle.

July 8th, 2007	Top \| #15
jonny813 OSNN Addict Joined: December 2006 Posts: 88 Reputation: 60 Power: 67	Re: Assign Printer on Location Windows Script Host returned the following: Code: CN=PUB1,OU=PUBLIC,DC=TESTSERV,DC=local Seems fine to me Samsung Q210 Intel Core 2 Duo (Centrino 2) P8400 @ 2.26Ghz - 5.2 3GB Samsung 666Mhz RAM - 5.9 nVidia GeForce 9200M GS - 4.4(Aero), 5.1(Gaming) 320GB HD (5,400RPM) - 5.3 Windows Vista Ultimate SP1 (32bit)

July 9th, 2007	Top \| #16
fitz *XPista7eopardix Joined: April 2004 Location: Chicagoland Posts: 4,028 Reputation: 2947 Power: 168**	Re: Assign Printer on Location well, let's start with trying to remove the start position so, your code would start like: Code: set objSysInfo = CreateObject("ADSystemInfo") strComputerDN = lcase(objSysInfo.ComputerName) intStart=InStr(strComputerDN,"ou=") Hee-hee! Evil makes my buttocks tingle.

July 21st, 2007	Top \| #19
Nismo83 OSNN AZN Addict Joined: March 2004 Posts: 383 Reputation: 10 Power: 103	Re: Assign Printer on Location Originally Posted by madmatt I didn't think of that idea. Put each of those computers into a different OU and you should be good to go. not sure if this work but after sharing the printer, there's this security settings where we can set a specifically user to print, manage documents and etc. CPU \| AMD64 3000+ VENICE - RAM \| 1GB DDR 333MHz HYNIX KVR - MOBO \| GIGABYTE K8NSC - HDD \| 200GB MAXTOR HDD, 120GB WD HDD, 80GB WD HDD, 40GB MAXTOR HDD - GFX \| 256MB DDR3 GIGABYTE ATI X800PRO - SOUND \| CREATIVE AUDIGY2ZS PLATINUM PRO - SPEAKER \| LOGITECH Z680 DTS/DD - PSU \| THERMALTAKE 420W PSU - OPTICAL \| ASUS CDRW, ASUS DVD-ROM - MONITOR \| VIEWSONIC E90f+ 19" FLAT - ROUTER \| CNet ADSL ROUTER MODEM

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July 9th, 2007	Top \| #17
jonny813 OSNN Addict Joined: December 2006 Posts: 88 Reputation: 60 Power: 67	Re: Assign Printer on Location Originally Posted by fitz well, let's start with trying to remove the start position so, your code would start like: Code: set objSysInfo = CreateObject("ADSystemInfo") strComputerDN = lcase(objSysInfo.ComputerName) intStart=InStr(strComputerDN,"ou=") OK, should I execute that or what? Samsung Q210 Intel Core 2 Duo (Centrino 2) P8400 @ 2.26Ghz - 5.2 3GB Samsung 666Mhz RAM - 5.9 nVidia GeForce 9200M GS - 4.4(Aero), 5.1(Gaming) 320GB HD (5,400RPM) - 5.3 Windows Vista Ultimate SP1 (32bit)

July 9th, 2007	Top \| #18
fitz *XPista7eopardix Joined: April 2004 Location: Chicagoland Posts: 4,028 Reputation: 2947 Power: 168**	Re: Assign Printer on Location that should just be the beginning of the script.. i expect you to do some work and thinking as well.. Hee-hee! Evil makes my buttocks tingle.

July 25th, 2007	Top \| #20
ScottFern IT guy Joined: March 2007 Location: Chicago Posts: 48 Reputation: 20 Power: 64	Re: Assign Printer on Location I tried this command as a login script but I received an error: rundll32 printui.dll,PrintUIEntry /ga /in /n\\hubdc1\AcctLJ2200 /y Anything wrong with this command? Sorry to threadjack!